Gaelscoil na Laochra, Biorra: Now Recruiting!

Gaelscoil na Laochra are seeking a new secretary to join their growing school community for 10 hours per week.

Applicants should have a good level of Irish and be willing to undertake further training in the language if required.

The position is subject to the terms of circular 36/2022 revision of salaries and annual leave arrangements for school secretaries. The entry-level for this role is on the first point of the scale unless the candidate has previous work experience in this field. 

The position is subject to a 6-month probationary period and satisfactory Garda Vetting. The successful candidate will be required to undertake TUSLA child protection training.

The school secretary will be an integral part of the school community, working closely with the school principal, and will manage the school office in a welcoming, professional and discreet manner.

The successful candidate will have/be:

- Excellent interpersonal and communication skills

- Proficiency in ICT including word processing, spreadsheets, email etc.

- Ability to work on own initiative and as part of a team

- Reliability, trustworthiness and strict adherence to confidentiality

- Flexibility and be adaptable to the needs of the school

- Proactive in identifying improvements to ensure smooth systems and procedures - A positive outlook

- A willingness to engage in continuous professional development

Essential Skills & Experience:

- Administrative and secretarial skills

- Proficiency in ICT and office applications

- Excellent interpersonal skills, including oral and written communication skills

-Excellent organisational skills, ensuring good record-keeping, filing (hard copy and electronically) and adherence to school procedures & policies

- Knowledge of GDPR & Data Protection requirements

- Liaising with parents, staff, pupils, service providers, school suppliers, Parents Association and visitors

- To be aware of and comply with school policies and procedures, particularly regarding child safeguarding, health and safety, confidentiality and data protection and report any concerns

-Knowledge in operating and maintaining a school online banking and payment system

-Previous secretarial experience desirable

- Financial administration experience desirable

The ideal candidate would have knowledge and experience in using some or all of the following; Aladdin, Esinet, Payroll, FSSU accounting templates, Microsoft Office, Medmark, TUSLA returns and other school applications.

Key Duties & Responsibilities:

- Assisting the Principal and staff in managing school correspondence, communication by post, email, telephone and other school platforms being used

- Assisting the Treasurer in maintaining all financial records, FSSU monthly reports and managing online payments

- Updating, managing and storing school records in compliance with GDPR and all other regulatory requirements

- Maintaining school and office supplies and operating all office machines - photocopier/laminator etc

- Attend meetings and events as required

- Assisting the Principal in the administration of the school enrolment process

-Assisting with drafting and presentation of school documents

- Assisting with general school admin, office management: procurement, organisation of school events and activities, liaison with service providers and suppliers

- Other duties as allocated by the principal

Interviews begin on September 8. This will be confirmed upon completion of shortlisting and only shortlisted applicants will be contacted.

Requirements to apply for this role include a letter of application, references and a digital CV. 

Applications may be submitted by email to foluntas@gaelscoilnalaochra.com. The roll number is 20461B. 

Further enquiries can be made by contacting priomhoide@gaelscoilnalaochra.com or calling 087-4394549

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